|Volume 6 Issue 4||April 2012|
|In This Issue|
|I Try To Change The Font, But It Doesn't Always Work!|
|Do you find it frustrating when you try to change the font or size of text in an existing document? Read on for my advice on how to handle this easily every time.|
|I Try To Change The Font, But It Doesn't Always Work!
Does this sound familiar?
"Sometimes when I chose a different font or size, my text changes to use it, but other times it doesn't. It drives me crazy!"
If it does, you're not alone. Whether you use word processing software (Microsoft Word, WordPerfect, OpenOffice, etc.) or "rich text" in your email program (Outlook, webmail, AOL, etc.), and regardless of whether you use Windows or Macintosh, this is a common and confusing problem for many people.
Scenario #1: You start to type some text into a new (empty) document or email, and you happen to notice right away that the font isn't what you want. You delete the little bit of text you've typed, choose a different font, start typing again, and now your text looks good. Everything is working just as you'd expect, and you don't give it a second thought.
Scenario #2: You start another document or email (or open an existing one), but this time you don't realize that you'd rather have it in a different font until after you've typed in a fair amount of text, perhaps a few paragraphs or pages. Without deleting anything (why would you start over?), you then click on the font menu and choose the one you'd rather use, but your existing text doesn't change at all. It's maddening!
The insertion point vs. the selection
When you're writing and editing text, at any given moment you can only have either
In other words:
When you're editing your text, choosing a different font will only affect the selection or the insertion point. It has no effect on any other text.
In other words, you have to click first:
Scenario #1 above worked because the insertion point was active when the font was chosen, and the document was empty so there was no existing text to be changed, so when the text was typed in, it used that newly chosen font.
Scenario #2 above was frustrating because the insertion point was at the end of the document when the new font was chosen, so it had no effect on the rest of the text. (If some new text had been typed at the end of the document, it would have arrived using the newly chosen font.) Instead, the entire document should have been selected first, then choosing the new font would have changed the text.
This not only applies to fonts, but also to all other character attributes
Individual characters can have many different attributes or "formatting":
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I love helping people learn how to use their computers better! Like a "computer driving instructor," I work 1-on-1 with small business owners and individuals to help them find a more productive and successful relationship with their computers and other high-tech gadgets.